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List; Guidelines For Junior Secondary Schools Registration – MoE 2023 Final Requirements and Selection Criteria

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Junior Secondary Schools JSS Registration Guidelines

The Ministry of Education, MoE, has revealed the final registration guidelines for both public and private Junior Secondary Schools 2023. The guidelines provide a checklist to be used by MoE officials while carrying out registration for the Junior Secondary Schools.

MINISTRY OF EDUCATION

State Department for Basic Education Directorate of Quality Assurance and Standards

REGISTRATION GUIDELINES CHECKLIST FOR PUBLIC AND PRIVATE JUNIOR SECONDARY SCHOOLS (JSS) 2023.

SECTION A: INTRODUCTION

The interim report of Presidential Working Party on Education Reforms recommended domiciling of JSS in existing Primary Schools. Consequently, His Excellence the President of the Republic of Kenya directed the Ministry of Education (MoE) to develop guidelines to operationalize Junior Secondary Education.

Accordingly, the checklist attached will be used by a multi- agency team composed of officials from the MoE, Ministry of Interior and Teachers’ Service Commission to assess the suitability of Primary Schools to admit JSS learners for the 2023 school year.

Instructions to County Directors of Education

The exercise is scheduled to run from 9TH – 20TH JANUARY, 2023.

A MULTI- AGENCY approach is envisaged in the assessment of the schools.

ALL decisions SHOULD be guided by the checklist and school’s final percentage score on the Scoring Guide (Section D).

ALL the participating officers SHOULD sign the filled- in tool for ownership.

A detailed report SHOULD be prepared and submitted to the Director General- Education, by 23RD JANUARY, 2023. Among others, the report should indicate the:

Readiness of Primary Schools to admit JSS learners; and

Proposed JSS feeder schools, the distance and capacity of the nearest Primary

NOTE:

In the context of the JSS transition, FEEDER SCHOOL refers to a Primary School that lacks the enrollment and/or infrastructural capacity to domicile a JSS. In such cases, the MoE will transfer the learners to a neighbouring JSS or implement appropriate affirmative action to ensure 100 percent transition. Therefore, JSS Feeder Schools will be designated as follows:

In high density areas and urban informal settlements Primary Schools with an enrollment of less than 45 learners or those lacking the basic facilities to host a JSS will serve as Feeder Schools to other JSSs within a 2 kilometres proximity.

In geographically expansive, low density and insecurity prone areas, as well as for learners with special needs and disability, the Government through the MoE will implement affirmative action (as appropriate), regardless of the enrolments.

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Registration of Junior Secondary Schools; Education Ministry officials to inspect all private and public primary schools

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SECTION B: SCHOOL’S DEMOGRAPHIC DATA

Name of School: ………………………………………………………

2. County: ……………………

Sub- County: …………………………

Category of the School: Public | | Private | |

Registration Certificate No; ………………………………………………

Date of Registration: ………………………………………………………

Level of School Registration: Primary | | Junior Secondary School | |

Validity of Registration: Valid I I Expired I I

9. Type of School:

Boys | |

Girls | |

Mixed | |

Boarding | |

Day | |

Day and Boarding | |

10. Nature of the School:

Regular | |

Special | |

Regular with special Unit | |

Regular with Inclusive Programmes | |

11. School’s Enrollment as per the Third Term of 2022

GRADE/LEVEL/CLASS BOYS GIRLS TOTAL

Pre- Primary

Grand Total

Is the school registered on NEMIS: Yes | | No | |

Headteacher Qualification (including management training)

………………………………………………………………………………………

Headteacher’s Area of Specialization (for Special Schools)

………………………………………………………………………………………

15. Teaching Staff Availability:

TSC Employed BoM Employed

Male Female Total Male Female Total

No of Teachers with the following Qualification(s):

PTE: ………. Diploma (DPTE/DSTE): ………… B. ED…………………… Others (Specify): ………………………………………………………………

Manager Qualifications (for private schools) ………………………………

……………………………………………………………………………………

Validity of BoM/Board of Directors/Trustees (Specify appointment date):

……………………………………………………………………………………

Non-Teaching Staff: Male ………. Female ………Total……………………..

Type of buildings: Permanent | | Semi-permanent | | (Timber, Mabati, Earth)

Indicate the Type of Building Materials Used ………………………………

22. Number of DLP Equipment Available and Functional

S/N Equipment Type Number Functionality

1). Laptops or/and tablets

3). Projector

4). Router

5). Printer

6). Any other (specify)

Availability of internet Yes | | No | |

24. Specify the Approximate Distance to the Nearest Learning Institution.

S/N Institution Type Institution Name Proximity (in KM)

1). Public Primary School

2). Private School

3). Public Secondary

4). TVET

5). Other (specify)

Status of SEQIP sanitation facilities (where applicable);

Complete | | On-going | |

Other additional relevant information (Specify)

…………………………………………………………………………………………………..

SECTION C: ADHERENCE TO MINIMUM REGISTRATION REQUIREMENTS

LOCATION OF THE SCHOOL

NOTE: Score 1 mark or 0 marks as specified against the indicators.

S/N CHECKLIST INDICATORS YES NO OBSERVATION (S)

a. Is the land adequate to host JSS level?

NOTE: Score only one indicator that is most appropriate.

Is equal to or more than 0.4 Ha /1-acre

in urban areas?

(1) (0)

Is equal to or more than 1.6 Ha/4 acres

in rural high-density areas

Is equal to or more than 2.4 Ha /6 acres

in rural low-density areas?

b. Are land ownership documents available? NOTE: Score only one indicator that is most

appropriate.

Is a valid title deed or (1) (0)

Lease agreement of the land and

buildings (not less than 3 years) or

Allotment letter available?

c. Is the school located

within 300m of a liquor selling outlet?

School location in relation to liquor selling outlet. (0) (1)

B. PHYSICAL INFRASTRUCTURE

NOTE: Score every indicator 1 mark if marked ‘Yes’ or 0 marks if marked ‘No’

S/N REGISTRATION GUIDELINES CHECKLIST. INDICATORS YES

(1)

(0)

OBSERVATION (S)

1. Does the school have approvals from relevant Authority (County Government, NCA and NEMA where applicable?).

NOTE: Scored ONLY for schools that have constructed new buildings.

-Certificate of completion,