2024/2025 TSC Recruitment Guidelines of Primary School Teachers on Permanent and Pensionable Terms

2024/2025 TSC Recruitment Guidelines of Primary School Teachers on Permanent and Pensionable Terms

TSC recruitment News 2024: Key Takeaways:

Interest applicants must be:

1. Duly registered per section 23(1) of the TSC Act 2012
2. Must apply to the Secretary, TSC, via www.teachersonline.go.ke

The Teachers Service Commission, TSC, periodically reviews recruitment guidelines for all teachers nursing the hope of being absorbed on permanent and pensionable terms. Following the advertisement of TSC recruitment vacancies for the fiscal year 2024/2025, the Teachers Service Commission has reviewed selection criteria dubbed guidelines that will ensure the selection process is fair, honest and transparency.

To curb corruption, the multidisciplinary team that has been tasked with the responsibility of sieving qualified and seasoned educators to serve in various public primary schools has been inducted on the procedural guidelines that will shape the TSC recruitment this November.

TSC CIRCULAR NO. 15/24: GUIDELINES FOR RECRUITMENT OF PRIMARY SCHOOL TEACHERS, ON PERMANENT & PENSIONABLE TERMS – 2024/2025 FINANCIAL YEAR 

TEACHERS SERVICE COMMISSION
Telephone: 020 2892000
E-mail: info@tsc.go.ke
Website: https://www.tsc.go.ke
When replying, please quote
Ref.Nº:
TSC/ADM/192A/VOL.X/38
TSC HOUSE
KILIMANJARO ROAD
UPPER HILL
PRIVATE BAG
NAIROBI, KENYA
Date: 30th September, 2024.

TSC CIRCULAR NO. 15/2024
TSC Regional Directors
TSC County Directors
TSC Sub-County Directors
Curriculum Support Officers
GUIDELINES FOR RECRUITMENT OF PRIMARY SCHOOL TEACHERS, ON
PERMANENT & PENSIONABLE TERMS – 2024/2025 FINANCIAL YEAR
1.0 GENERAL INFORMATION
1.1 Following the advertisement for recruitment of teachers for Primary schools, the
Regional Director, Nairobi, all County Directors and Sub-County Directors are
required to conduct a selection exercise for applicants desiring employment
with TSC.
1.2 All applicants MUST be duly registered teachers per Section 23(1) of the
Teachers Service Commission Act, 2012. Applicants who are not duly registered
shall not be considered for recruitment.
1.3 Applicants must submit their applications to the Secretary Teachers Service
Commission through the online platform www.teachersonline.go.ke for the
county/Sub-county where a vacancy has been declared.
1.4 The selection panel is expected to uphold the highest standards of transparency
and accountability, as stipulated in the Public Officer Ethics Act and TSC Code
of Conduct and Ethics (CoCE, 2015).

.
1.5 The TSC Regional Directors shall induct TSC County Directors within their areas,
who, in turn, shall induct members of the Selection Panels involved in the
recruitment process. The areas of induction will include the relevant Sections of
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the TSC Act and the Code of Regulations for Teachers (CORT, 2015) before the
commencement of the selection exercise.
1.6 TSC Sub-County Directors, in liaison with their respective TSC County Directors
and the Regional Director in the case of Nairobi, shall ensure that venues
earmarked for the selection process are accessible to applicants with
disabilities.
1.7 Applicants whose names vary in the academic and professional certificates
and identification cards MUST present an Affidavit sworn under the Oaths and
Statutory Declarations Act, Cap 15 of the Laws of Kenya, explaining the name
variance.
1.8 Applicants who re-sat either KCPE or KCSE examinations (or their equivalent)
MUST present certified copies of the certificate(s) of the national examination(s)
for all attempts. Copies of Certificates must be certified by the Sub-County
Directors. In case the exam was cancelled, applicants must present a letter
from the Head of Institution and a certified copy of the KNEC printout from the
school confirming the cancellation.
1.9 Upon generating the Applicants’ Lists, the TSC County Director shall share the
lists with the TSC Sub-County Directors. The TSC Sub-County Directors shall
convene the Sub-County Selection Panel(s). The Selection Panel(s) shall identify
interview venues, dates, and times, which shall be communicated to the
applicants.
1.10 All the applicants shall be invited for the verification of documents. The
applicants shall be informed of the interview venue, date and time at least
seven (7) days before the verification exercise through SMS.
1.11 The verification exercise shall be conducted at the Sub-County level by the TSC
Sub-County Selection Panel under the direction of the TSC Sub-County Director.
1.12 After the verification exercise, the TSC Sub-County Director shall compile a Merit
List of all applicants whose documents have been verified.
1.13 During the selection, each applicant shall be assigned a serial number.
1.14 Applicants must present original and legible photocopies of the following,
among other relevant documents: –
1.14.1 National identification card;
1.14.2 Certificate of Registration as a teacher;
1.14.3 Evidence of the completion of Upgrade Diploma in Primary Teacher
Education or UDPTE Certificate where applicable.
1.14.4 PTE Certificate;

1.14.5 KCSE certificates or its equivalent (include certificates for attempts if one resat exam);
1.14.6 KCPE certificate or it’s equivalent (include certificates for attempts if one resat exam);
1.14.7 Letter of Certification of results by KNEC (where applicable);
1.14.8 Primary and Secondary School leaving certificates and other relevant
testimonials;
1.14.9 National Council of Persons with Disabilities (NCPWD) Card (where
applicable);
1.14.10 An Affidavit sworn under the Oaths and Statutory Declarations Act, Cap
15 of the Laws of Kenya to explain the variance in names.
Note: Serving interns will only be required to present their identity cards during the
verification process.
1.15 Persons with disabilities shall be required to indicate their disability status
together with the nature of disabilities to inform their placement;
1.16 In the event of a tie in the ranking, consideration for selection shall be
determined in the following order:
1.16.1 Length of stay since graduation;
1.16.2 Strength of academic and professional certificates presented.
N/B: If applicants tie in PTE/DPTE Upgrade Certificate points, aggregate KCSE grades or
their equivalent shall be considered.
1.17 The selection panel shall vet each applicant to determine whether he/she
meets the requirements of the TSC advertisement during the selection exercise.
1.18 Preference will be given to applicants who have not previously been employed
by the Commission on Permanent and Pensionable terms.
1.19 Preference shall also be given to applicants from the respective Sub-Counties or
Counties.
1.20 Any Application for Employment form filled or Offer of Employment issued based
on misleading information provided by the applicant shall be cancelled
immediately without any further reference to the candidate. This underscores
the seriousness of providing accurate and truthful information in the application
process.
2.0 SUB-COUNTY SELECTION PANELS
Each Sub–County Selection Panel shall comprise of the following members: –
a) The Sub County Director – Chairperson
b) TSC Sub County Human Resource Officer – Secretary
c) Curriculum Support Officer – Member
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TOTAL 3______
3.0 VERIFICATION AND AUTHENTICATION OF ACADEMIC, PROFESSIONAL
AND RELATED DOCUMENTS.
3.1 The TSC Sub County Director shall verify the TSC registration status of all applicants
and present a list of all applicants to the Selection Panel;
3.2 Applicants must appear in person before the Selection Panel on the set dates.
3.3 Original academic and professional certificates shall be scrutinized to verify their
authenticity.
3.4 The TSC Sub County Director shall certify photocopies of the certificates and
other documents before forwarding them to the TSC County Director.
3.5 Any applicant(s) who present forged/fake academic, professional and other
documents commit(s) an offence and shall be disqualified and deregistered.
4.0 SELECTION CRITERIA
4.1 Applicants shall be awarded marks as per the score sheet (Appendix 1(a) and
(b).
4.2 Where applicants tie in scores, the panel shall consider the criteria under Clause
1.17 of these guidelines.
4.3 Upon verification of academic, professional and other relevant documents, the
Sub-County selection panel shall:
4.3.1 Compile a Sub-County Merit List.
4.3.2 Submit the Merit Lists to the TSC County Directors, who shall compile a County
Merit List for verification at the Headquarters.
NB. Applicants with hearing and speech disabilities shall be allowed to work
with a sign language interpreter.

5.0 DOCUMENTS TO BE SUBMITTED TO TSC COUNTY DIRECTOR

The TSC Sub County Director shall be required to submit the following to the TSC
County Director: –
5.1 List of all applicants who presented documents for verification at the Sub County
level (Appendix II);
5.2 Sub County Merit List (Appendix III);
5.3 Summary of complaints raised (if any) together with the action taken;
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5.4 Minutes of the Sub-County Selection Panel duly signed by the Chairperson and
Secretary clearly showing how the final list of the successful applicants was
agreed upon.

5.5 The TSC County Director shall be required to compile the County Merit List for
onward submission to the TSC Headquarters within the stipulated timeliness to
be used for verification at headquarters.
5.6 The TSC Regional Director is responsible for overseeing the entire recruitment
process within their respective region, ensuring compliance with established
guidelines and procedures.

NB: The TSC County Director is responsible for ensuring that the exercise is fair and
transparent. TSC County Director must also ensure that all documents are in order as
provided in the approved checklist and appropriately signed/certified before
submission to the TSC Headquarters.
6.0 COMPLAINTS
6.1 Any applicant who is dissatisfied with the exercise should submit to the TSC
County Director a written complaint immediately and send an email to the TSC
Headquarters through dirstaffing@tsc.go.ke not later than seven (7) days after
the selection exercise;
6.2 The TSC County Director should, within seven (7) days of receipt of such a
complaint, analyze and address all complaints raised after the selection process
has been completed and, after that, submit a report to the Headquarters on
the action taken.
6.3 Where an applicant is dissatisfied with the decision of the TSC County Director in
(ii) above, or where the complaint is made against the TSC County Director, the
applicant shall appeal to the Appeals Committee on staffing functions at the
TSC Headquarters. The Appeals Committee shall investigate the allegations and
take appropriate action within fourteen (14) days.
7.0 DOCUMENTS TO BE SUBMITTED TO TSC HEADQUARTERS

7.1 The TSC County Director shall submit the following to the TSC Headquarters;
7.1.1 Copies of minutes of the Sub-County Selection Panel duly signed by the
Chairperson and Secretary and verified by the TSC County Director;
7.1.2 County Merit Lists; (Appendix IV)
7.1.3 List of all selected applicants drawn from the Sub- County/County merit list
(Appendix V)
7.1.4 List of all invited applicants who did not appear for verification (Appendix V1);
7.1.5 List of applicants with disability; (Appendix VII)
7.1.6 Duly signed Offer of Employment Letter;
7.1.7 Original statement of confirmation of PTE/DPTE (Upgrade)/KCSE/KCPE results
from KNEC for applicants without original certificates;
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7.1.8 Original Medical Examination report in form GP 69;
7.2 Certified copies of the following documents in the order indicated below: –
7.2.1 National identification card;
7.2.2 Certificate of Registration as a teacher;
7.2.3 PTE/DPTE Upgrade certificate;
7.2.4 KCSE certificate or its equivalent (include certificates for all attempts if one resat exams);
7.2.5 KCPE certificate or its equivalent (include certificates for all attempts if one
re-sat exams);
7.2.6 Letter of certification of results by KNEC (where applicable);
7.2.7 Primary and Secondary School leaving certificates and other relevant
testimonials;
7.2.8 National Council of Persons with Disabilities (NCPWD) Card (where
applicable);

7.2.9 An Affidavit sworn under the Oaths and Statutory Declarations Act, Cap 15 of
the Laws of Kenya to explain the variance in names;
7.2.10 KRA PIN certificate, Bank form and Bank plate/card (front face) to facilitate
Appointment on the payroll.
7.2.11 Panel score sheet (Appendix I) both in soft (excel) via ddstaffingp@tsc.go.ke
and hard copy for the selected applicants.
8.0 IMPORTANT NOTES

8.1 Merit Lists shall be made available to members of the public wishing to see them
on request in a manner that will not jeopardize the recruitment process and in
total adherence to the Data Protection Act, 2019.
8.2 All enquiries arising from these guidelines should be made to the respective TSC
County Director.
8.3 Notwithstanding the decentralization of the function of teacher recruitment
pursuant to Section 20 of the TSC Act, the Commission may carry out recruitment
from the TSC Headquarters.
8.4 The TSC Regional Directors shall:
8.4.1 Ensure guidelines are adhered to within their regions;
8.4.2 Coordinate the teacher recruitment process within their respective regions;
8.4.3 Sensitize County Directors and oversee the sensitization of other officers,
including members of the Selection Panels involved in the process;
8.4.4 Undertake measures to resolve complaints arising from the process within their
regions;
9.0 Attached find the following Appendices;
9.1 Appendix I (a): Panel Score Sheet for primary school teachers.

9.2 Appendix 1 (b): Panel Score Sheet for primary school teachers with disability
9.3 Appendix II: Sub County Registration list of applicants presenting verification
documents.
9.4 Appendix III: Sub County Merit List.
9.5 Appendix IV: County Merit List
9.6 Appendix V: List of selected applicants
9.7 Appendix VI: List of applicants who did not appear for verification
9.8 Appendix VII: List of applicants with disabilities.

DR NANCY NJERI MACHARIA, CB