TSC DEPLOYMENT AND APPOINTMENT OF SCHOOL ADMINISTRATORS 2020/2021, A COMPLETE GUIDE

APPOINTMENT AND DEPLOYMENT OF SCHOOL ADMINISTRATORS; TSC GUIDELINES

The Teachers Service Commission, TSC has clearly stipulated guidelines regarding the appointment and deployment of school administrators.

Pursuant to Section 20 of the TSC Act, the Commission has directed that the appointment and deployment of institutional administrators be decentralized and coordinated by regional directors.

APPOINTMENT AND DEPLOYMENT OF PRIMARY SCHOOL ADMINISTRATORS

The Teachers Service Commission, TSC has developed guidelines to enable regional directors to effectively discharge the above function.

The guidelines have to be followed to the letter since this is a sensitive assignment that requires individual supervision and coordination.

The exercise is to be conducted in a transparent and accountable manner.

The guidelines take effect from February 13, 2020. The provisions of this code of regulations for teachers will henceforth apply.

INTRODUCTION

The Teachers Service Commission shall facilitate Career Progression and Professional development of teachers including the deployment and appointment of all institutional administrators as per the Kenyan Constitution, TSC Act 2012 and the Code of Regulations for Teachers

The Commission reviewed its policy on the appointment and deployment of institutional administrators. The policy has been aligned with the job evaluation report (2016) which focused on the worth of every job in the teaching service.

The regional director of education shall coordinate and supervise the appointment and deployment of institutional administrators in the region. In this regard, the regional director shall;

Chair the regional selection panel responsible for the deployment and appointment of institutional administrators for county, sub-county and day secondary schools’ administrators

Ensure the process of selection, appointment and deployment is accountable and transparent

Supervise county selection panels in the entire process of appointment and deployment of institutional administrators

The County director shall coordinate the appointment and deployment of primary school administrators in the county. The county director shall;

Chair the county selection panel responsible for the appointment and deployment of institutional administrators in primary schools

Ensure the process of selection, deployment and appointment is transparent and accountable

These guidelines should complement the provisions of this policy on appointment and deployment of institutional administrators and should be read together with other policies and regulations governing the teaching service.

In execution of this role, regional directors shall be responsible to the director in charge of staffing

The appointment and deployment of principals in the extra- county and national secondary schools, post-secondary institutions together with other senior administrative posts in learning institutions not mentioned herein will be the responsibility of the director in charge.

County directors shall be guided by the Hand Book on Decentralized Teacher Management Functions dated August 2015.

IDENTIFICATION, SELECTION, AND DEPLOYMENT OF INSTITUTIONAL ADMINISTRATORS

The following steps shall be followed in the identification, selection, and deployment of institutional administrators;

1. Identification of available vacancies by county directors
2. Advertisement of available vacancies by TSC
3. Submission of applications by interested candidates online
4. Provision of compiled lists of all shortlisted applicants to regional directors in accordance with TSC guidelines
5. Interviews for shortlisted applicants
6. Appointment and deployment of successful candidates and communication of interview results to interviewees
7. Submission of merit lists and copies of appointment letters to the secretary, Teachers Service Commission.

 

POINTS OF REFERENCE

The following shall be considered during the process of deploying institutional administrators

1. Category of institution
2. Size and learner enrolment levels
3. Academic and professional qualifications of candidates
4. Applicant’s current grade
5. Relevant experience in the teaching service
6. Gender equality/ balance
7. Any other relevant criteria that the commission deems fit

 

STAFFING LEVELS

Below is a complete breakdown of the number of administrators required per school/ institution

 

Deputy Headteachers and senior teachers of primary schools

No. of streams	classes	Maximum learner enrolment	establishment	No. of Deputy headteachers
1	8	400	9	1
2	16	800	17	1
3	24	1200	25	2
4	32	1600	33	2
5	40	2000	41	2
6	48	2400	49	2
7	56	2800	57	2
8	64	3200	65	2
9	72	3600	73	2
10	80	4000	81	2

 

Notes

1. Establishment of primary schools is based on a minimum teaching workload of 35 lessons per week and a maximum class size of 50 learners
2. If a school has got two deputies, one shall be responsible for academics and another in charge of administration
3. The establishment per school encompasses the head, deputy headteacher/s, and senior teachers

 

 

Deputy Principals and senior masters of secondary schools as per Curriculum-Based Establishment, CBE

No. of streams	Classes	Maximum learner enrolment	CBE	No. of Deputy headteachers	No. of senior master/s
1	4	180	9	1	1
2	8	360	19	1	2
3	12	540	28	1	4
4	16	720	38	1	5
5	20	900	47	1	5
6	24	1080	55	2	6
7	28	1260	63	2	6
8	32	1440	68	2	7
9	36	1620	76	2	7
10	40	1800	85	2	7
11	44	1980	93	2	8
12	48	2160	101	2	9

 

Notes

1. CBE on minimum teaching workload of 27 lessons per week and a maximum class size of 45 learners
2. The CBE per school includes the principal, deputy principal/s, and senior master/s.
3. If a school has got two deputies, one shall be responsible for academics and another in charge of administration

 

Deputy Principals and senior masters of teacher training colleges, TTCs (certificate and diploma) per CBE

Learner enrollment	Number of deputy principals	No. of senior masters	Dean of students	registrar
Up to 1000	1	5	1	1
1,000-1, 500	2	8	1	1
Above 1, 500	2	11	1	1