<h3><strong>RE: KSSSASPORTS MANAGEMENT INFORMATION SYSTEM ONLINE REGISTRATION</strong></h3>
<h3><strong>Background</strong></h3>
<p>Kenya Secondary Schools Sports Association rolled out the use of online registration of participants in July 2024, with the full deployment at the national term 2 games held in Kisii.</p>
<p>The use of the system was a game changer in the management of sports in secondary schools in Kenya.The portal opens on 1<sup>st</sup> September 2025 and closes on 15<sup>th</sup> November 2025 for the registration of students to participate in both KSSSA term one and term two 2026 games.</p>
<p>Also read: <strong><a href="https://educationnewshub.co.ke/ksssa-portal-login-link-https-ksssa-go-ke/">KSSSA Portal Login Link- https://ksssa.go.ke</a></strong></p>
<h3><strong>Procedure for registration</strong></h3>
<ul>
<li>The system is accessible through the following url: <a href="https://ksssa.go.ke/">https://ksssa.go.ke/</a></li>
<li>Registration of the school into the system</li>
<li>Registration of the HOD games/ Principal’s Assignee into the system</li>
<li>Registration of the Principal into the system</li>
<li>Registration of the a team Coach into the system</li>
<li>Assigning a Coach to a Team</li>
<li>Registration of students/athletes into the system</li>
<li>Downloading the photo album of the registered team members in PDF.</li>
</ul>
<p>Comprehensive step by step tutorial videos are available in the KSSSA YouTube channel.</p>
<h3><strong>Importance of the incorporating technology in sports management</strong></h3>
<p>The introduction and deployment of the cloud-based online registration system was a game changer in sports management by the Kenya Secondary Sports Association.</p>
<p>Among the numerous advantages of the deployment of the online data management system include;</p>
<ul>
<li>The ease of access to data in real time,</li>
<li>Scalability,</li>
<li>Cost efficiency,</li>
<li>Remote access,</li>
<li>Data analytics,</li>
<li>Disaster recovery,</li>
<li>Data management,</li>
<li>Reporting</li>
<li>Certification management.</li>
</ul>
<h3><strong>The impact of the introduction of accreditation cards for students</strong></h3>
<ol>
<li><strong> Access Control and Security: </strong></li>
</ol>
<ul>
<li>Accreditation cards restrict access to authorized personnel only, preventing unauthorized entry to restricted areas</li>
<li>This helps maintain the safety and security of athletes, officials, and event staff.</li>
<li>The cards also help manage crowds and prevent overcrowding, ensuring a smooth and efficient event.</li>
</ul>
<ol start="2">
<li><strong> Identification and Verification: </strong></li>
</ol>
<ul>
<li>Accreditation cards clearly identify individuals and their roles within the team, such as athletes, coaches, or medical staff.</li>
<li>This simplifies verification processes for security personnel and event organizers.</li>
<li>The cards include QR codes and other security features to prevent counterfeiting and ensure authenticity.</li>
</ul>
<ol start="3">
<li><strong> Entitlements and Privileges: </strong></li>
</ol>
<ul>
<li>Accreditation cards can grant access to specific areas and services, such as dining facilities, transportation, or designated seating.</li>
<li>These entitlements are often tailored to the individual&#8217;s role and their contribution to the team.</li>
<li>For example, athletes may have access to training facilities, while coaches may have access to team meeting rooms.</li>
</ul>
<ol start="4">
<li><strong> Event Management and Organization: </strong></li>
</ol>
<ul>
<li>Accreditation cards streamline the management of large-scale sporting events by providing a standardized system for identifying and tracking participants.</li>
<li>They help event organizers efficiently manage the flow of people, allocate resources, and ensure that everyone has the necessary access to fulfill their roles.</li>
<li>Accreditation data can also be used for reporting and analysis purposes.</li>
</ul>
<ol start="5">
<li><strong> Reputation and Recognition: </strong></li>
</ol>
<ul>
<li>Accreditation can be a mark of quality and recognition for sports teams and their members.</li>
<li>The accreditation process itself often involves meeting certain standards of quality and professionalism, which can reflect positively on the team.</li>
</ul>
<p>Administrator login credentials were granted to the 8 regional secretaries and the 47 county secretaries to manage the games at the respective levels.</p>
<h3><strong>Impact of the KSSSA Portal.</strong></h3>
<ul>
<li>Only bona fide students were able to compete school KSSSA championships since the rollout of the system.</li>
<li>Numerous cases of forgery of documents were unearthed, documented and flagged to ensure that the culprits are barred from participating.</li>
<li>System generated accreditation cards were produced for each participant. The cards bear tamper proof security features.</li>
</ul>
<p>KSSSA is forward thinking to ensure that international best practices are adopted and maintained.</p>

