KCSE registration 2023 (Step by step guide)

The Kenya National Examinations Council (Knec) has opened the portal for registration of the 2023 Kenya Certificate of Secondary Education (KCSE) examinations. The portal will remain open between 2nd June, 2021 and 31st July, 2023. Remember that there will be no late registration and mark the registration period.

STEP BY STEP GUIDE ON REGISTERING A NEW CANDIDATE

To register new candidates follow the easy steps below;

• Visit the official KCSE registration portal by using the address; https://www.knec-portal.ac.ke/.
• Log into the portal by enter the user name (school Knec code) and password. Then, click on ‘Login’.
• Under the ‘Register Candidates’ Tab, click in the box indicated ‘Select’ so as to open more menu.
• Next, select ‘Enter New Candidate (s)’ and click on ‘Continue’.
• In the new window, in the ‘ENTER PREVIOUS EXAM DETAILS‘, choose the exam as either KCPE or Qualifying, enter the index number (as used in the previous examination) and year. Now, Click on ‘Find’.
• The system will search for the candidate and display the candidate’s details; Candidate’s name, Gender and the Year of Birth.
• Complete the candidate’s registration by capturing the details below:

1. Index Number; The last three digits only.
2. Entry Code: First Attempt (for those attempting KCSE for the first time), Repeater All Subjects (For those attempting KCSE for the second or third time) and Repeater Partial (For those taking only part of the subjects).
3. Status: Citizen or Non-Citizen,
4. Birth Certificate No,
5. Disability status of the candidate,
6. Upload the candidate’s passport photo (they should be 300 x 300 pixels)
7. Choose the subjects that the candidate is registering for.

• Finally, click on ‘post’ to upload the candidate’s details. If successful, you will see the confirmation message.
• Repeat this procedure until all the candidates have been registered.

• EDITING DETAILS OF EXISTING CANDIDATES

  You can edit details for existing candidates. This can be done by using the guide below;

  • Visit the official KCSE registration portal by using the address; https://www.knec-portal.ac.ke/.
  • Log into the portal by enter the user name (school Knec code) and password. Then, click on ‘Login’.
  • Under the ‘Register Candidates’ Tab, click in the box indicated ‘Select’ so as to open more menu.
  • Next, select ‘Edit Existing Candidate (s)’ and click on ‘Continue’.
  • In the new window, enter the last three digits of the index number for the candidate whose details you want to modify. This should be captured at the ‘ENTER CANDIDATE INDEX NUMBER’ box.
  • Then, click ‘Find’. The candidate’s details will be displayed. Make the desired corrections and select ‘Post’.

  DELETING DETAILS OF EXISTING CANDIDATES

  You may want to remove a candidate from the Knec database. The procedure of de-registering a candidate is as follows:

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  • Visit the official KCSE registration portal by using the address; https://www.knec-portal.ac.ke/.
  • Log into the portal by enter the user name (school Knec code) and password. Then, click on ‘Login’.
  • Under the ‘Register Candidates’ Tab, click in the box indicated ‘Select’ so as to open more menu.
  • Next, select ‘Edit Existing Candidate (s)’ and click on ‘Continue’.
  • In the new window, enter the last three digits of the index number for the candidate whose details you want to modify. This should be captured at the ‘ENTER CANDIDATE INDEX NUMBER’ box.
  • Then, click ‘Find’. The candidate’s details will be displayed.
  • Scroll to the bottom of your screen and click on the ‘delete’ tab.
  • The portal will prompt you to confirm the action since it is irreversible. You will see this question; ‘Are you sure you want delete this?’ Click on ‘Ok’ to complete the process.

  DOWNLOADING THE NOMINAL ROLLS.

  Once you have completed capturing details for all candidates, you will be required to print the Nominal rolls that will be sent to Knec. To download and print the nominal rolls follow the guide below;

  • Visit the official KCSE registration portal by using the address; https://www.knec-portal.ac.ke/.
  • Log into the portal by enter the user name (school Knec code) and password. Then, click on ‘Login’.
  • Once logged in, you will see the ‘View reports’ menu. Next to ‘task’, click on ‘select’ to expand the menu.
  • Next, select the desired report (Master or Subject nominal roll). Then, click on ‘view’.
  • Give the system some few minutes to fully load the Nominal roll.
  • Click on the ‘export’ button, select the format that you want to use and the nominal roll will be automatically downloaded.
  • Locate the nominal roll in your downloads, open and print it.
  • Accordingly sign the printed nominal roll (s).