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2023/2024 KUCCPS Students portal Application simplified Guide for Online placement process


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2023/2024 KUCCPS Students portal Application simplified Guide for Online placement process

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KUCCPS Student Portal (KUCCPS Log in Portal for Students-KUCCPS- Online Placement Services)

KUCCPS has now activated an online platform dubbed Kuccps student portal where admissions to universities, colleges and TVETs for the 2023/2024 cycle will be done. You can choose a course of your choice by following the steps below online on KUCCPS student portal.

KUCCPS portal Students Application Guide 2023/2024


KUCCPS portal Students Application Guide 2023/2024. KUCCPS has an online student portal where admissions to universities, colleges and TVETs are done.


You can choose a course of your choice by following the steps below online on KUCCPS student portal.


1. Accessing the Website

Visit the KUCCPS website on www.kuccps.net/www.kuccps.ac.ke




2. Accessing the KUCCPS Student’s Portal

To access the portal Click on the tab marked: “Student’s Portal” as shown below



3. Accessing the Login button

1. Click on the button marked: “LOGIN”. tab



4. Logging In

To log in you must have your KCSE index number, KCPE Index number or Birth certificate number. once you have them proceed as follows;


Enter your KCSE Index Number, Year of KCSE and your password (KCPE Index or Birth Certificate Number) as provided by your teacher in secondary school.

Click on the button marked: “LOG IN” as shown below.






Applicant Eligibility

For a candidate to be eligible to apply for placement the following conditions MUST be met :


A Kenyan Citizen is governed by Chapter Three of the Constitution of Kenya and the Kenya Citizenship Act Cap 170.

Sponsorship is only for all applicants who have never benefited completely and KCSE candidates of the preceding year.

A candidate MUST have a minimum grade of a C+ to apply for a degree course

For the diploma programme, a candidate must have a c-

The craft certificate programme requires a minimum grade of D.

To be admitted to an Artisan certificate you must have an E grade.

Additionally, all applicants MUST have met the minimum subject requirements for any corresponding course chosen.

5. The Dashboard

On the dashboard, the following is displayed


A summary of the available institutions and courses.





The applicant’s weighted cluster points for the 20 clusters (for Degree-qualified applicants only). The PDF with all the clusters can be found under ‘Downloads’





See also;


KUCCPS student portal 2023 inter-institutional transfer application (FAQs)




Whenever you see points reading ‘0.000’ it means the candidate did not sit examinations for a subject that is mandatory for courses in a cluster.




The applicant’s registration details and performance as received from KNEC are shown below







6. Institutions Tab

To view the institutions available for application, click on the “Institutions” tab





A list of all institutions will be displayed as shown:





Clicking on any of the institutions,a list of programmes offered will be displayed as shown in the figure below.







7. Programmes on Offer Tab

To view the programmes on offer for the application you are advised to click on the “Programmes” tab







You will notice that all programmes are grouped into wide fields of interest to assist you or applicants choose their most preferred programme.





If you click on any of the fields a list of programmes under it is displayed.



A search bar is provided to make your work or applicants’ application process easier.



You only need to type any part of the title to enable you to get the course. e.g. searching for ‘Civil’ returns:





More information about the course is obtained by licking any of the programmes


Applicant Choices


An applicant is expected to make an application by submitting his or her preferred choices consisting of a programme code, name and the institution name.


Applicants having an overall grade of C+ and above are allowed to make a maximum selection of 6 degree programmes where 1(a), 1(b) and 1(c) MUST be similar programmes and 4 for diploma programmes.

Applicant who has an overall grade of C- and above, is allowed to make a maximum of 8 choices; 4 for diploma and 4 for craft certificate programmes.

Applicants with an overall grade of D and aboveis only allowed to make a maximum of 8 choices; 4 for craft certificate and 4 for artisan certificate programmes.

Applicants having an overall grade of D- (Minus and below), is allowed to make a maximum of 4 choices from artisan certificate programmes.

You can choose any of the programme that you qualify but you MUST not repeat any your the selections.

8. Programme Details

The programme page displays either:

The cluster subjects used to calculate weighted cluster points (for Degree programmes)







The Minimum mean grade (for TVET programmes)





The minimum subject requirements (where applicable) are also explained on this page





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NB: To do any course you must have:


Sat for the subjects listed during the KCSE examination.

Attained the required grade listed or higher. than that

All the institutions offering the programme are listed at the bottom of this page together with the previous year’s cut-off points.



9. Choosing the Programmes of your choice

If you are a degree applicant, the Weighted Cluster Points are already calculated and displayed per programme on the right-most column.



Degree applicants are guided with all the listed cut-off points per institution of the previous year





The cut-off points are not predetermined and are not available during the application process.

Cut-off points always vary depending on the programme, institution and application year.

Always the Previous years’ cut-off points are provided to you or the applicant during the application process.

TVET applicants only use the minimum grade and subject requirements to test their qualifications to a programme entry.





Once an applicant identifies a programme he or she will compete well;



Write down Only the 7-character code that you will use in the application:





You can copy down the code or add the programme to the course basket for a later application process by clicking on ADD next to the course.





For programmes that you have added to the basket, the button turns to green and the words change to “ADDED”



All the saved courses can be accessed later by either clicking the menu item marked

“Course Basket” or on the icon marked “Basket”




You must provide your contact information to view your saved courses

Ensure the contacts are valid and correct because they will be used in contacting you after placement.







Remember only the courses shortlisted will be displayed here and no course is listed here without making an application.





10. Making an Application procedure

When you are ready to make an application, click on the tab titled “Application/Revision”

The application instructions are always listed here, carefully read and understand the well.





Click on “APPLY NOW” to proceed with the process



You will have an access to one or two forms for the level of the programme you qualify for;





Enter the 7-character programme codes for the programmes you had copied earlier that you prefer most in order of choice i.e. the most preferred as 1a and least preferred as 4. Submit the application for consideration.



You will have to make a payment through Mpesa with the details provided below;



REMINDER: Payment should be done when you arrive at this stage but not before


Ensure you check the MPESA transaction carefully not to confuse numbers like‘0’, ‘1’ and ‘5’ with the letters: ‘O’, ‘I’ and ‘S’. Keep the MPESA transaction code safe because you will need it any time you make any changes.


KUCCPS portal Students Application Guide 2023/2024


Payment Reversals procedure

You can make reversals for erroneous payments in these ways:


For non-existent accounts, reversals will be made within 14 days.

Reversals for payments made to wrong but valid accounts e.g. payment made for account 12345678912 instead of 12345678911 must be requested in writing to the Chief Executive Officer.

Multiple Categories Applications process

You can apply for more than one programme if you qualify to do so. more than one level of programmes i.e.: Diploma and Craft Certificate programmes. You will need to click the “SUBMIT” button at the bottom of the form for the second level.





You must explicitly opt-in to multiple-category processing if you want the second level to be considered. The status is shown via a switch on the top of the page:





The programmes for the second level will not be considered unless you opt-in.




KUCCPS portal Students Application Guide 2023/2024


NB: This means if you miss your first set of applications, you will be considered for the second choice


Changing Application process

An applicant can make as many changes as he or she wants before the deadline date.


These include:


Opting out of multiple application processing:



You must enter the password so as to verify the change





Deleting applications:

You can delete the applications by Clicking on the “DELETE” button over the application.



Viewing Your Application procedure

You can view your application at any time by either;


Visiting the “Application/Revision” tab and moving to the “APPLICATION HISTORY” section:





The current application will be viewable here, ensure the courses and their order are as you would want them considered.





Visiting the “Dashboard” tab:

The active application is highlighted in blue colour



How to Track Your Application

You can keep track of the changes made to the application by visiting the “Application/Revision” tab and moving to the “APPLICATION LOG” section;




All changes made from the applicant’s account are listed here






You can change your contact information at any time by clicking the settings button:




The following form can then be edited:












Enter Your Mail Address

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